Privacy Policy

This Privacy Policy explains how TaLenX ("TaLenX", "we", "us", or "our") collects, uses, processes, and safeguards personal information when you access or use our candidate evaluation platform, web applications, browser extensions, APIs, and associated online services (collectively, the "Services").

By accessing or using our Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our Services.

1. Role & Data Governance Structure

Under data protection principles, TaLenX functions in dual capacities depending on the context of the data processed:

• Data Controller: For your customer account details, login credentials, transaction identifiers, and direct communications with us, TaLenX acts as the Data Controller.
• Data Processor: When you upload or submit candidate resumes, job criteria, and applicant profiles for technical evaluation, your organization acts as the Data Controller, and TaLenX acts strictly as a Data Processor acting on your instructions.

2. Information We Collect

We collect personal information necessary to deliver, maintain, and optimize our Services across the following categories:

A. Account & Identity Information

When you create an account, request access, or sign up for services, we collect:

• Name and work email address.
• Secure authentication tokens and session identifiers.
• Organization or company name (if provided).

B. Recruitment & Evaluation Inputs

To perform candidate verifications, you provide information including:

• Target job descriptions, required competencies, and role prerequisites.
• Candidate resumes and curriculum vitae submitted in document or text format.
• Information extracted from candidate materials (such as employment history, education, claimed skillsets, contact details, and links to professional profiles or public code repositories).

C. Public Professional Footprint Data

When a candidate evaluation is initiated, our automated verification engine may query and analyze publicly available professional footprints referenced in candidate materials (such as public software repositories, programming language statistics, and public commit metadata) to verify claimed technical competencies against empirical evidence.

D. Billing & Transaction Records

If and when paid services or credits are utilized, our third-party payment processing partners manage transactions securely. We retain only non-sensitive transaction references, purchased entitlements, and timestamp records. We do not collect, process, or store raw credit card numbers, debit card details, or banking passwords.

3. Ephemeral In-Memory Document Processing

TaLenX is engineered with a strict ephemeral processing architecture:

• Volatile Memory Extraction: Uploaded resume files (such as PDF, DOCX, or text files) are parsed dynamically in volatile memory during the active screening process.
• Zero Archival File Storage: We do not retain raw document files on permanent server file storage or archival file repositories.
• Structured Results Only: Only the generated structured evaluation outputs (such as competency match analysis, skill verification signals, and customized interview preparation kits) are saved under your authenticated workspace for historical audit logs.

4. How We Use Information

We process collected information strictly for legitimate business and service delivery purposes:

• To evaluate candidate competencies against specified job criteria.
• To generate customized technical interview question guides and assessment scorecards.
• To maintain account authentication, issue access credentials, and prevent platform abuse.
• To monitor platform health, performance reliability, and operational stability.
• To respond to your support requests, inquiries, and customer service communications.
• To comply with applicable legal obligations and enforce our Terms of Service.

5. Automated Processing & Artificial Intelligence

Our Services employ automated data processing pipelines, natural language processing, semantic entailment models, and multi-signal verification algorithms to parse resumes, evaluate candidate qualifications against job requirements, analyze public technical footprints, and formulate customized technical interview guides.

• Automated Evaluation & Scoring: When an evaluation is requested, our algorithms automatically process submitted candidate materials, cross-reference claimed competencies against context, and generate structured evaluation reports, scores, and interview kits.
• Customer Responsibility for Hiring Outcomes: While our platform generates automated technical analyses, assessments, and recommendations, TaLenX does not make legal employment offers or final hiring contracts. All employment decisions, interview invitations, and candidate selections remain the sole responsibility of the customer organization utilizing the platform.
• No Model Training on Private Candidate Data: We do not sell your candidate data, nor do we utilize proprietary customer evaluation data to train publicly accessible machine learning models without explicit authorization.

6. Information Sharing & Third-Party Service Providers

We do not sell, rent, or trade your personal information. We share information only with trusted third-party service providers who assist in operating our platform, subject to strict confidentiality agreements:

• Cloud Infrastructure Providers: For secure data hosting, container execution, and computational operations.
• Authentication & Identity Partners: To securely manage user identity verification and tokenized session access.
• Payment Processors: To handle encrypted billing and payment transactions if paid tiers are engaged.
• AI & Inference Partners: For processing natural language understanding and question generation under enterprise data protection terms.
• Legal & Regulatory Authorities: Where disclosure is strictly required by law, subpoena, court order, or governmental regulation.

7. Data Security Safeguards

We implement comprehensive technical, organizational, and physical safeguards to protect information against unauthorized access, destruction, loss, or alteration:

• Encryption in Transit: All data transmissions between client applications, browser extensions, and backend gateways are secured using industry-standard TLS encryption.
• Access Control: Administrative access to backend infrastructure is restricted on a strict least-privilege, authenticated basis.
• Non-Public Environments: Storage and processing environments are isolated and inaccessible to unauthorized public networks.
• Cryptographic Integrity: High-entropy cryptographic mechanisms protect tokenized sessions and API integrations.

While we adhere to industry-standard safeguards, no method of electronic storage or transmission across the internet is 100% immune to risk. You are responsible for safeguarding your access credentials.

8. Data Retention & Deletion

We retain personal information only for as long as operationally necessary to fulfill the purposes outlined in this Privacy Policy, or as required to comply with legal obligations, resolve disputes, and enforce agreements.

Upon account termination or upon receiving a verified deletion request, your stored account records and associated historical evaluation summaries will be permanently deleted or irreversibly anonymized in accordance with our standard data hygiene schedules.

9. Cookies & Tracking Technologies

We prioritize privacy and data minimization. Our platform utilizes only essential session tokens and functional cookies necessary to authenticate users, protect against cross-site request forgery, and maintain console state.

We do not employ invasive third-party cross-site advertising cookies or behavioral tracking pixels. You can configure your browser settings to decline cookies, although doing so may impair certain platform authentication features.

10. Your Rights & Choices

Depending on your jurisdiction, you may have statutory rights regarding your personal information, including:

• Right to Access: Request confirmation of whether we process your data and obtain a copy of personal information held.
• Right to Rectification: Request correction of inaccurate or incomplete personal records.
• Right to Erasure: Request permanent deletion of your personal data and account records.
• Right to Restriction or Objection: Request limits on or object to specific data processing activities.
• Right to Withdraw Consent: Withdraw consent previously provided at any time without affecting prior lawful processing.

To exercise any of these rights, please contact us at mksp029@gmail.com. We will respond in accordance with applicable data protection laws.

11. Information for Indian Residents & International Compliance

For users located in India, we process digital personal data in accordance with the Digital Personal Data Protection (DPDP) Act, 2023 and other applicable Indian laws and regulations.

If you access our Services from outside India, you understand and acknowledge that your information may be transferred to, processed, and stored in secure cloud environments located in India or international data centers operated by our infrastructure providers, subject to appropriate cross-border data transfer safeguards.

12. Third-Party Integrations & Links

Our website, browser extensions, and console may contain links to or integrations with third-party software (such as Applicant Tracking Systems or professional networking platforms). We do not control and are not responsible for the privacy practices, policies, or content of third-party platforms. We encourage you to review the privacy policies of any third-party service you connect with.

13. Children's Privacy

Our Services are designed exclusively for business and professional recruitment use. We do not knowingly solicit or collect personal information from individuals under the age of 18. If we become aware that an individual under 18 has provided personal information, we will take immediate steps to delete such records.

14. Changes to This Privacy Policy & Contact Information

We may update this Privacy Policy from time to time to reflect technological improvements, operational practices, or legal requirements. When updates occur, we will revise the "Last updated" date at the top of this page. Continued use of our Services following any modifications constitutes acceptance of the revised policy.